Terms of Service

EasyBills provides point-of-sale billing, kitchen order management, inventory tracking, QR/contactless ordering, staff and shift management, and accounting/GST-compliance tools for restaurants. Some features (AI menu setup, AI-assisted expense categorization) depend on third-party services and may be subject to fair-use limits described in your plan.

You’re responsible for the accuracy of information you provide, for the security of your login credentials, and for the actions of every user you grant access to.

You must be authorized to act on behalf of the restaurant business you register. One subscription covers one outlet.

Every feature is included; how it’s charged depends on where your outlet is. In India, ordering through your EasyBills QR menu on its own (QR ordering only) is free of charge, and orders your guests place themselves through your QR menu or ordering page are never charged. All three together are the all-in-one plan at ₹599 a month or ₹5,999 a year. Otherwise, counter billing is a plan of ₹100 a month (the Billing plan, with the owner’s login), with two optional modules added to it: Operations (₹199 a month: staff logins, tables, kitchen and customer screens, stock, recipes and payroll) and Finance (₹299 a month: accounting and GSTR-1 and GSTR-3B returns). The plan and its modules are billed in advance, monthly (the all-in-one plan monthly or yearly); a module added during a month opens straight away and is charged from the next month, and a module removed stays until the month already paid for ends. Orders received through a third-party delivery platform such as Swiggy or Zomato are charged ₹1 each from prepaid credits, and AI features are charged from prepaid AI credits; credits are not refundable. Restaurants that subscribed to the earlier per-order pricing keep it until they choose to move. These prices are before tax: 18% GST is added to every charge in India (the monthly bill, AI credits and delivery balance top-ups), and a tax invoice is issued for each payment. Outside India, there is one flat plan, $20/outlet/month or $200/outlet/year, billed in advance, exclusive of applicable taxes. There is no setup fee and no long-term lock-in contract anywhere. Customers who subscribed before a pricing change keep the price or structure they signed up with.

You can cancel at any time; where a plan is billed in advance (outside India), a change takes effect at the start of your next billing period unless stated otherwise. AI features (menu upload, receipt reading and the assistant) are not part of the plan price: they are paid for from prepaid AI credits that you add yourself, and each use is deducted from your balance.

You retain ownership of your restaurant’s data. We process it to provide the service, as described in our Privacy Policy. You’re responsible for the accuracy of data you or your staff enter, including anything used to generate GST filings.

EasyBills posts accounting entries based on the transactions recorded in the system. GSTR-1 is assembled from your invoices and filed directly from the app; GSTR-3B is prepared and reconciled in the app and exported for you to upload on the GST portal. These features support your compliance, not replace professional accounting or tax advice — you remain responsible for the accuracy and timeliness of your statutory filings.

You agree not to:

• Use EasyBills for any unlawful purpose or to process transactions you’re not authorized to process.
• Attempt to access another restaurant’s data without authorization.
• Reverse-engineer, resell, or white-label the platform without written consent.
• Use the live demo environment for anything other than evaluating the product.

EasyBills integrates with third-party providers for payments (Razorpay, Cashfree, Paddle), messaging (WhatsApp Business Platform), and AI processing. Your use of those features is also subject to the relevant third party’s own terms.

EasyBills is provided “as is.” To the maximum extent permitted by law, we aren’t liable for indirect, incidental, or consequential damages arising from your use of the service, including losses related to statutory filings or data entered incorrectly by you or your staff.

You may cancel at any time. We may suspend or terminate access for violation of these Terms, with notice where reasonably possible. On termination, you can request a data export within a reasonable period.

These Terms are governed by the laws of India. We’ll notify account holders of material changes before they take effect.

Questions: hello@easybills.ai.